How to prevent Ransomware: 10 Proven Tips to Protect your Data

How to prevent Ransomware

Ransom used to be such a farfetched concept when it came to businesses. The word brought to mind kidnappings and hostage situations, all unrelated to the day-to-day operations of companies. But as businesses have moved into the digital space, they have had to change their perception of what can be held ransom, as criminals target data over people, and organisations over individuals, in what has become known as ransomware attacks.

Knowing how to prevent ransomware from infiltrating your company and following ransomware prevention best practices can see your business saving not only significant amounts of money, but your reputation as well.

What Is Ransomware?

Before we can look at how to prevent ransomware attacks, it’s important to understand what ransomware is, and how it can infiltrate your business.

Ransomware is a form of malware, or malicious app, that provides cybercriminals with access to your data. The most common way of getting ransomware onto a company’s network is through phishing emails. These mails contain links and attachments which, when clicked, install ransomware apps onto individual devices. Through these devices, attackers are then able to gain access to networks and lock the information contained on them, preventing businesses from accessing their data unless they pay a ransom demand for its release.

Understanding ransomware is a good first step, but you also need to look at how to prevent ransomware from impacting your business operations.

How To Prevent Ransomware

Protecting your business and your data has never been more important. Falling victim to a ransomware attack can not only cost you money in retrieving your data, but can lead to significant downtime, incur penalties if personal data became compromised, and can see your hard-earned reputation being permanently damaged. After all, if your clients can’t trust you to keep their data secure, can they trust your services?

Thankfully, there are best practices that businesses can take and plenty of advice on how to avoid ransomware attacks, and to limit an attack’s impact if your business does fall victim to one. Let’s look at how to prevent ransomware in 10 steps:

  1. Don’t Click on Unverified Links and Attachments
    Many people automatically open links and attachments in the emails they receive without really thinking about them, since it is part of their daily routine.

    One of the ways that ransomware gets installed on devices is through malicious links and attachments in phishing emails. By taking the time to check links and who they have been sent from, rather than opening them automatically, you can increase your company’s overall security, and lessen the likelihood of malware being installed on your devices.

  2. Scan & Monitor Emails
    Educating your employees about the risks that phishing emails can pose is a great way of reducing the likelihood of ransomware infiltrations, but it’s not the only measure that you take. Using a solution like Microsoft Advanced Threat Protection will provide holistic security across your business, and one of the areas that it focusses on is email security. It scans and monitors emails, automatically detecting when a link or attachments seems suspicious and providing a warning to users before they click or open them, and offering your business an extra layer of protection against ransomware attacks.

  3. Avoid Giving Out Personal Information
    It’s not just emails that get received that your company needs to be concerned with, but what is sent as well. While phishing emails will often install malware and ransomware straight away, the intention behind them is also to gain access to personal information and user credentials. A malicious link might not immediately install an application, for example, but might pose as a trusted source like a banking institution, and ask a user to login. This information is then sent directly to the attacker, providing them with the opportunity to use those credentials to their advantage at a later stage.

  4. Use Firewalls & Endpoint Security
    General cyber security measures that your business might already have in place can stop ransomware attacks in their tracks. For example, ensuring that your employees devices, or endpoints, are secured against viruses and malware can put a stop to ransomware before it has the chance to reach your network. Plus, putting strong firewall rules in place can prevent unauthorised access, preventing attackers from infiltrating your systems.

  5. Always Backup Your Data
    One of the main reasons that ransomware attacks are so effective is that businesses are prepared to pay exorbitant amounts to regain access to their data. If you have a cloud backup of your data at hand, the threat of a ransomware attack, and the need to give in to the attacker’s demands, will be greatly reduced. This is why regularly backing up your data to the cloud, and having a disaster recovery plan to ensure that your operations continue uninterrupted, is essential in this digital age.

  6. Avoid Using Public Wi-Fi
    While the public Wi-Fi that you find at airports and restaurants is handy for keeping your devices connected, it also poses a risk to your data security. These public networks are often unsecured, making it easy for attackers to use them and gain access to user credentials, and in turn company networks. If you find yourself needing to use public hotspots, we highly recommend using a Virtual Private Network, or VPN, to make your data more difficult to intercept.

  7. Strong, Secure User Authentication
    While ransomware can help attackers gain access to user credentials, strong Identity and Access Management can stop them from infiltrating your network. Ensuring that your employees use Multi-Factor Authentication, for example, will mean that while an attacker may have a user’s login details, without access to a separate device, or to the person themselves in the case of biometric authenticators, their access will be denied straight away.

  8. Keep a Close Eye on Your Network
    Another area where Identity and Access Management can protect your business against ransomware attacks is through close monitoring and reporting on user activity. When you use Microsoft 365 solutions like SharePoint, OneDrive and Azure, Microsoft automatically logs user activity, finding a baseline for what is expected and what is unusual. It then alerts you to unusual activity on your network as soon as it occurs, providing you with the opportunity to take pro-active steps that stop intruders from gaining any further access.

  9. Keep Your Software & Apps Updated
    Another way that attackers gain access to your networks in order to install ransomware is through vulnerabilities in your business software and apps. This is why it’s essential for any business to keep their solutions up-to-date, as providers will release patches to fix vulnerabilities as soon as they are identified. Using outdated software is an unnecessary risk that no company can afford to take.

  10. Educate Your Employees
    Prevention is better than cure, as the saying goes. Making sure that your teams know about the threat of ransomware, and how they can avoid it, will secure your business’ data even further. Solutions like Microsoft Defender for Office 365 can help you in this endeavour, letting you send pre-emptive ‘phishing’ mails to your employees, measuring how they respond, and training them in areas that their own personal security can be improved.

Now that we’ve looked at how to prevent ransomware from infecting your business networks, you may feel slightly overwhelmed at all the steps that you need to take. But rest assured that you don’t need to take these steps alone. As an IT company with vast experience in keeping business data secure, Solid Systems is perfectly equipped to advise you on, and help you implement, best practices and security measures that will keep your company information safe. Get in touch with us today, and step into the future confidently.

Frequently Asked Questions (FAQs)

What is the best protection against ransomware?

The best ransomware defence is a multi-layered approach that includes keeping software and operating systems up to date, using strong passwords, regularly backing up data, being cautious of suspicious emails and links, using reputable antivirus software, and regularly educating oneself and employees on cyber threats. Furthermore, implementing proper network security measures such as firewalls and access controls, as well as having a plan in place for responding to a ransomware attack, can significantly reduce the risk of a successful attack.

What are the top 3 causes of successful ransomware attacks?

The top 3 causes of successful ransomware attacks are:

  1. Outdated software and operating systems.
    Phishing scams and malicious emails.
    Lack of employee education and awareness on cybersecurity threats.
    By regularly updating software, being cautious of suspicious emails and links, and educating employees on cyber threats, individuals and organizations can significantly reduce their risk of a successful ransomware attack.
How can I protect my computer from ransomware attacks?

To protect your computer from ransomware attacks, follow these best practices in cybersecurity:

1. Keep software and operating systems up to date
2. Use strong passwords and multi-factor authentication
3. Regularly backup important data
4. Be cautious of suspicious emails and links
6. Use reputable antivirus software
7. Educate yourself and employees on cyber threats
8. Implement proper network security measures
9. By following these steps, you can significantly reduce your risk of a successful ransomware attack.

What are the most common ways that ransomware infects a system?

The most common ways ransomware infects a system are:

1. Phishing scams and malicious emails
2. Outdated software and operating systems
3. Unsecured networks and weak passwords
4. Drive-by downloads from infected websites
5. Malicious ads or pop-ups
6. By being cautious of suspicious emails and links, keeping software up to date, using strong passwords and proper network security measures, and avoiding infected websites, you can reduce your risk of a ransomware infection.

How can I backup my data to prevent data loss in case of a ransomware attack?

To prevent data loss in case of a ransomware attack, it is important to regularly backup your data to a secure and separate location. Consider using cloud-based backup solutions or external hard drives that can be easily disconnected from your computer. It’s also recommended to keep multiple copies of your backup, stored in different locations, in case one becomes compromised. By having a backup of your data, you can restore it in the event of a successful ransomware attack without having to pay the ransom or losing your important information.

What should I do if I am infected with ransomware?

If you are infected with ransomware, it is important to follow these steps:

1. Disconnect from the internet to prevent further spread of the ransomware.
2. Do not pay the ransom, as this may encourage further attacks and does not guarantee the restoration of your data.
3. Report the attack to the relevant authorities and seek professional help from a cybersecurity expert.
4. Restore your data from a recent backup, if available.
5. Implement better cybersecurity measures to prevent future attacks.

By following these steps, you can minimize the damage caused by a ransomware attack and protect your system from future threats.

Michael Claxton

Michael Claxton

Co-Founder and CEO of Solid Systems | I am a father of two, and a mentor of many. My calm focus makes me a natural leader, both in and out the office, and I have a unique skill in nurturing leadership qualities in others as well. But most of all, I understand the true value of time and the ways that technology can optimise efficiency within a business and see humans making the most of the time available to them, both in terms of productivity, and in terms of personal growth. 

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