A multi-national conglomerate with staff around the globe is conducting vital research into rare diseases. But how can they make sure that their widespread employees all have access to the latest news and most recent data? How can they ensure that communication and collaboration across geographies is seamless? The answer is simple: Microsoft SharePoint! And you don’t need to be a multi-national conglomerate to see how it can help your business too.
SharePoint is a Microsoft 365 offering that enables sharing and collaboration among teams across an organisation. It allows users to publish, organise, share, and store the data that they need from wherever they are in the world. It is so simple to use and has become so popular that many organisations use Microsoft SharePoint to create secure, customised intranet sites, and even external websites, to facilitate the sharing of content.
SharePoint is part of the Microsoft 365 Group. This means that every SharePoint user has a wide array of services, including Planner, Outlook and a calendar, available to them.
There are so many benefits to making use of SharePoint for file storage and intranet sites, but a few favourites that we often hear people raving about include:
Microsoft SharePoint’s robust security features eliminate the fear of data compromise and unauthorised access to confidential information. SharePoint provides a variety of governance and security options so that the right people have access to the content they need, while your organisation’s sensitive data remains secure.
The security measures that Microsoft 365 take to ensure that information shared in SharePoint is safe, meeting the rigorous data compliance and security standards that many businesses need. These measures include data encryption, 2FA (Two-Factor Authentication), audit reports, monitoring tools, and stringent access control.
Seamless collaboration is one of the key features of Microsoft SharePoint. Gone are the days when version control meant scouring through several copies of the same document to find the right one! Thanks to SharePoint’s version control, duplicated documents and the confusing search for the latest version are a thing of the past.
It used to be the case that every online tool that you’d use would need to be administrated individually. But that was before Microsoft 365! Now you can perform administrative tasks like application management, data upgrades, migration, reviewing system settings, and performing backups, all directly from SharePoint.
Microsoft’s SharePoint 365 improves team productivity and efficiency by helping them access business data quickly and easily from any device. However, it also enhances security by ensuring that your organisation’s information is only accessed by compliant devices and apps that you trust.
The advantages of SharePoint go beyond the single application — you can use a wide range of Microsoft 365 apps to create a collaborative environment that is secure and productive. While Microsoft SharePoint’s primary role is hosting files, integrations with other tools, such as Microsoft Teams, allow for smooth and effective collaboration. There are three types of Microsoft SharePoint sites that help in this endeavour. They are:
Why choose between a Team site and a Communication site, when you can have the best of both worlds? SharePoint Hub Sites bring the two sites together, helping you to find relevant content, apply standard branding, navigation, and site structure across associated sites. As administrator, you would be able to control your company’s Hub sites, ensuring security and access control.
Collaboration doesn’t always need to be restricted to your organisation, and SharePoint makes it easy to work both internally, and with external contributors. Here are some tips for creating a safe environment while collaborating with users outside of your company:
As a Microsoft Gold Certified organisation, we are perfectly placed to help with Our Microsoft SharePoint consultants. We’re just a click away, so don’t hesitate to contact us.
Since 2003, Solid Systems have specialised in delivering leading technology solutions and offering guidance to organisations in South Africa and abroad, in the most human way possible.
We love technology and the exciting ways that it evolves, and are constantly improving the tools that we use. But humans are at the heart of our business. That’s why we value each relationship and prioritise a personal approach, finding solutions that deliver results for your company in the best way possible.
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