We often get asked what the difference is between OneDrive and SharePoint when it comes to Microsoft 365. It’s easy to understand why people get confused. There are so many similarities between the two products, and at times it can feel like they’re both fulfilling the same need. Which is why we thought we’d break down the argument of SharePoint vs OneDrive once and for all, and help you to decide which is right for your company.
What is Microsoft OneDrive?
You can think of Microsoft OneDrive as your own personal hard drive in the cloud. It’s a platform for you to store your documents online, and is the perfect solution for a person on the go. You’ll be able to access your documents from wherever you are in the world, whatever device you happen to be using at the time. Plus, you can share those documents with those one or two teammates who may need access to them, and work on them together simultaneously.
If you’re looking to find out which platform would win in the SharePoint vs OneDrive argument – when it comes to personal storage, OneDrive is the answer!
What is Microsoft SharePoint?
Microsoft SharePoint takes OneDrive’s accessibility one step further. While OneDrive is wonderful for individuals to share their documentation, SharePoint helps entire teams, departments and businesses to access the information that they need. It acts as an ‘intranet’ solution to store your company’s documents and make them available to all staff across their devices.
Rather than sharing single files or even folders with individuals, as you can do with OneDrive, SharePoint allows you to easily manage the documents that all of your employees can access. It helps you to set permissions for teams, rather than just individuals, making it quick and easy to give a new team member access to everything that they need all at once.
But it’s also more than simply a storage facility. It provides businesses with the opportunity to promote company culture and connect with team members. One of the biggest benefits of using SharePoint is how easy it makes collaboration. Multiple people can work on the same document, at the same time, without getting in each others’ way. Because whole teams have access to folders, it makes sharing files an absolute breeze. Plus, Team Sites allow you to update your teams on important news and updates, see who has been working on what, and hold conversations. Integration with Notebook helps you to share ideas for projects on the go. SharePoint, when used properly, becomes less of a tool and more of an ecosystem.
So, if you’re a company looking for a holistic solution for your storage and accessibility, in the SharePoint vs. OneDrive debate, SharePoint is the way to go.
Where the Differences Lie
As you can see, when you delve into SharePoint vs. OneDrive, they may have similar foundations, but are used in very different ways. But where, exactly, do the differences between the two platforms lie? We’ve put together this handy infographic to show you!
Which Should My Business Be Using?
The answer could very possibly be both! The two tools may have similarities, but the biggest overall difference between SharePoint and OneDrive is that they speak to opposite needs. In the argument of SharePoint vs. OneDrive, the latter is great for individual team members to store their templates, drafts and documents that their entire team doesn’t need access to. SharePoint is perfect for sharing documents and information with everyone who needs them, and for collaborating with whole teams rather than individuals.
When it comes down to it, it’s less a question of Microsoft SharePoint vs. OneDrive, and more a question of how the two come together.